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How are documents sorted in Lumin?

Learn how Lumin's document sorting and management features, including personal, Space, Workspace, and starred documents, help you keep your files organized and easily accessible.

 

Folders

  • See our article here on how to use folders.

Document sorting

Accessing documents

  • Click here to see how you can access your documents.

Document Sorting

Personal documents - 'My Documents'

Only you can see your personal documents.

Space documents

Everyone in a Space can see all Space documents.

Workspace Documents

Everyone in a Workspace can see all Workspace documents.

NOTE: Spaces are part of Workspaces but Workspace documents do not include Space documents.

NOTE: Everyone in a Space can add documents to the Space. Everyone in a Workspace can add documents to the Workspace, but only admins and moderators can remove them.

Everyone can share a document. 

Starred Documents

Starred documents are like favorites.

Star a document (by clicking its star) to make it easy to find.

Starred documents appear in Starred Documents lists. (They also appear as starred in the list from which you starred them.)Screenshot 2025-09-24 at 10.01.02 AM

NOTE: If viewing your default Workspace, the documents you've starred in your personal documents and in a Workspace's or Space's documents display in your personal Starred Documents list.

If viewing a Workspace or a Space, only documents you've starred in the Workspace or Space display in Starred Documents.

Accessing documents

Each Workspace will act as an individual storage for your documents. 

If you are a member of multiple Workspaces, you can upload/import your documents into a specific Workspace. Make sure to choose the right Workspace. Screenshot 2025-09-24 at 10.34.01 AM

Note: If you only have your default Workspace, it will be automatically chosen.

You can choose whether to keep the file personal (upload from the My Documents tab).

Screenshot 2025-09-24 at 10.35.48 AM

Or to share it with the Workspace (upload from the Workspace tab).

Screenshot 2025-09-24 at 10.36.49 AM

 

Or to share it with a Space within a Workspace (upload from the team tab).

Screenshot 2025-09-24 at 10.37.30 AM

The document will appear depending on where it was uploaded. Every Workspace will have its own My Documents tab and Workspace/Space documents tab.

Sharing a document

Anyone can share a Space or Workspace document.

To do this:

  1. Click the three dots to the right of the document.

    Screenshot 2025-09-24 at 10.39.23 AM
  2. Click Share.
  3. Enter the email address of the recipient.
  4. Click the name of the person when it appears in a box under their email address.
  5. Select an action (e.g., Can comment, Can edit) for the person.
  6. Add a comment, if required.
  7. Click Save. The recipient will receive an email with the document link.