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Using Lumin

Getting Started

Getting Started with Lumin and Google Workspace

Are you ready to enhance your workspace with Lumin and Google? Read on to find out more.

Google Workspace formerly known as G-Suite offers numerous advantages in the workplace. It offers a variety of applications and services that are crafted to elevate communication, productivity, and collaboration within organizations.

Lumin PDF helps bring documents to life with a suite of digital tools that let users share, collaborate, and e-sign documents in the cloud.

Lumin partnered with Google Workplace to bring seamless integration where users can open, edit, and save PDFs directly from Google Drive enhancing workflow efficiency. Enhanced collaboration - Lumin facilitates seamless collaboration on PDF documents where multiple users can simultaneously work on PDF making real-time comments, edits, and annotations fostering efficient collaboration within the team.

Advanced annotation tools - the tools Lumin offers enable users to provide feedback, mark important sections, and communicate effectively within the PDF document. This promotes clear communication and improves the overall quality of document collaboration.

Lastly, secure cloud storage and accessibility - Lumin PDF offers cloud storage for PDF documents, ensuring safe storage and easy accessibility from anywhere with an internet connection.

Let's create your account

Create a Lumin account via Google

Visit www.luminpdf.com and click Sign-In.
Click Sign-Up in the top right corner.
Then, select sign-in with Google.
After selecting this, you will need to sign in to your Google Account.
Follow the on-screen prompts and finish creating your Lumin account.

Creating your Circle

Step 1:

Once logged in, your first task is setting up your workspace - your Circle! Name your Circle as you please; it could be your Organization's name. Then, select what you will use Lumin for; Personal, Work, or Education.

Within your Circle, you will be able to create Teams which could be the different departments within your Organization. You can do this after you've completed setting up your Circle.

Step 2:

Now, your next task is to invite collaborators into your Circle. This could be anyone in or outside your organization that you would need to work with.

To invite people from your organization, click Sign in with Google to sync your Google Workspace contacts with Lumin.

Choose the account which you wish to sync your contacts from.

Click Continue to grant Lumin to access your contacts.

Then, you can select the people by searching for their email addresses. Once you've entered everyone's email address, click 'Invite People'.

Step 3:

Once you've invited whom you need to be in your Circle, you're good to go! Click Get Started to proceed.

🎉 Welcome to your Circle! 🎉

Installing Lumin for Your Organization

Go to Google Workspace Marketplace and find Lumin.
Select the Domain Install option.
Click Continue.
Select Everyone at your organization, and tick I agree.
Click Finish, and then the installation will complete.

Your entire Circle will now be able to open documents directly from Google Drive into Lumin. Find out how here.

Accessing files from your Drive

Lumin's integration with Google Workspace allows users to access files stored in their Google Drive accounts. You can do this in two ways; straight from Lumin or from Google Drive.

From Lumin

Click Upload from your Documents page.
Select the source you would like to import from.
Follow the screen prompts to upload and open the document in the Lumin editor.

From Google Drive

Right-click the document you wish to open.
Hover over Open with > click on Lumin PDF.
Your document will now load and open in the Lumin viewer and editor.

Securing your account

Many documents contain sensitive and confidential information that should not be accessed by unauthorized individuals. Examples include medical records, financial statements, and legal contracts. Some documents that contain trade secrets or other confidential business information must be kept secure to prevent theft or unauthorized use by competitors.

Most industries are subject to legal requirements that mandate certain levels of security for documents. For example, healthcare organizations must comply with HIPAA regulations to protect patient privacy. In today's digital age, documents are vulnerable to cyber attacks such as hacking, phishing, and malware. It is therefore essential to implement strong security measures to protect against these threats.

Here are a few things that you can do, to ensure that your Lumin account is protected:

Connecting your Lumin account with Google Workspace ensures that all of your files are safely secured and protected from any potential threats. Ensure that all of your team member's Google accounts are set up with a multi-factor authenticator for an extra layer of protection.

As the Circle Administrator or Billing Moderator, you can also make signing in via Google a requirement for everyone in your Circle.

Go to your Circle's Dashboard.
Select the Security tab.
Click the toggle to turn Google sign-in on/off
Select Enable.
When enabled, your team members must use Google sign-in in order to access the Circle.

Circle Visibility Settings - modify your Circle's visibility settings to the public to enhance security.

In the example above, when a Lumin account is created under an email with the domain 'luminpdf.com', members are able to see this Circle, and they can request to join but will require the Admin's approval to become officially part of the Circle.

Lastly, Circle Administrators and Billing Moderators have the ability to manage Circle members from the People section in the Dashboard.

Members - where all official members will be listed.

Guests - where all guests; who are usually users that are not under the same domain name, will be listed.

Pending Invites - where all invited guests/members will be listed prior to accepting the invitation to become a part of the Circle.

Member(s) requesting access - where users under the same domain name will be listed if/when they request to join the Circle.

To modify a member/guest's profile, locate them from the list, and click options. Then, choose from;

Make Circle Admin
Make Billing Moderator
Remove Member

TIP: Learn how to Navigate your Dashboard here.

Now that you're all set up, you're ready to get things done. Here are some helpful articles that can help you make the most out of your Lumin account:

Visit the Help Center for more helpful resources, or reach out to our world-class customer support team here.